Home > Owners corporation annual general meeting minutes
| Owners corporation plan number | |||||||||||||
| Annual general meeting | |||||||||||||
| Date | |||||||||||||
| Time | |||||||||||||
| Venue | |||||||||||||
| No. | Description | ||||||||||||
| 1 | Attendees | ||||||||||||
| 2 | Chairperson (record who was elected/authorised to chair the meeting) | ||||||||||||
| 3 | Minute taker (record who was authorised to take minutes) | ||||||||||||
| 4 | Apologies | ||||||||||||
| 5 | Proxies | ||||||||||||
| 6 | Entitlement to vote | ||||||||||||
| 7 | Quorum | ||||||||||||
| 8 | Minutes of previous meeting were read out | ||||||||||||
| Motion to accept the minutes | |||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 9 | The committee report was read out and tabled | ||||||||||||
| Motion to accept the committee report | |||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 10 | The Manager read out the manager’s report | ||||||||||||
| A motion was moved to accept the manager’s report | |||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 11 | The grievance committee read out their report on complaints and disputes | ||||||||||||
| A motion was moved to accept the grievance report | |||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 12 | The owners corporation considered and approved the financial statements | ||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 13 | The manager reported on work carried out according to the maintenance plan | ||||||||||||
| A motion was moved to approve the maintenance plan contributions | |||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 14 | The owners corporation considered and approved the financial statements and budget subject to the following changes. | ||||||||||||
| A motion was moved to accept the grievance report | |||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 15 | The manager submitted the valuer’s report of the building for insurance purposes | ||||||||||||
| A motion was moved to accept the valuer’s report | |||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 16 | The owners corporation resolved that insurance be taken out. | ||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 17 | The owners corporation considered and approved the budget subject to the following adjustments. | ||||||||||||
E.g.:
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| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 18 | The owners corporation considered and approved the proposed administrative fees of $57,000 to be struck for the next financial year | ||||||||||||
| Moved | Seconded | ||||||||||||
| Voting: | For: | Against | |||||||||||
| 19 | Election of committee | ||||||||||||
| 20 | Appointment of secretary | ||||||||||||
| 21 | Appointment of chairperson | ||||||||||||
| 22 | Affixing the common seal to the instruments of delegation | ||||||||||||
| 23 | Other business | ||||||||||||
| Signed by the chairperson | |||||||||||||
| Date | |||||||||||||
More information is available in the Owners corporations section of the Consumer Affairs Victoria website (consumer.vic.gov.au/ownerscorp).
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